When you’re applying for services, benefits, or official documents, having the right proof of residency letter from your landlord can make all the difference. But getting one that’s properly written and meets all the requirements isn’t always easy.
A good landlord letter should include the right details, follow a clear format, and sound professional enough to be accepted by official reviewers.
You need a quick solution? These sample letters are ready-to-use templates that cover a variety of situations—helping landlords provide reliable proof and tenants get what they need without delays.
Sample Letters of Proof of Residency from Landlord
A proof of residency letter from a landlord officially confirms that someone lives at a specific address. The following samples showcase different approaches based on various needs and circumstances.
1. Basic Proof of Residency Letter
[Current Date]
[Recipient’s Address]
Subject: Proof of Residency for [Tenant’s Name]
To Whom It May Concern:
This letter serves as official verification that [Tenant’s Full Name] has been a resident at [Complete Address] since [Start Date of Tenancy]. The property is a [Type of Property, e.g., two-bedroom apartment, single-family home] under a [Type of Lease, e.g., month-to-month, annual] lease agreement.
[Tenant’s Name] has consistently fulfilled all lease obligations, including timely rent payments of $[Monthly Rent Amount] per month. As the legal property owner and landlord, I can confirm that [Tenant’s Name] continues to reside at this address as of the date of this letter.
Please contact me directly at [Phone Number] or [Email Address] should you require additional information regarding this tenant’s residency status.
Sincerely,
[Landlord’s Name and Designation]
2. Detailed Proof of Residency for Financial Institutions
January 15, 2025
[Insert recipient’s details]
Subject: Comprehensive Residency Verification for Banking Purposes
Dear Sir/Madam:
I am writing to confirm that Ms. Jane Williams has maintained continuous residency at 742 Evergreen Terrace, Springfield, IL 62701 from March 3, 2022, to the present date. This verification is being provided at the tenant’s request for her mortgage application process.
Ms. Williams occupies a 950-square-foot, two-bedroom unit on our property under a fixed-term lease agreement that renews annually. Her current lease extends through March 2, 2026. The monthly rental payment is $1,450, which covers the base rent ($1,250) and utilities contribution ($200). Her payment history has been exemplary, with no late payments during her entire tenancy.
The property is zoned for residential use and is owned by Springfield Properties LLC, of which I am the managing partner. All property taxes and municipal fees are current for this address.
Feel free to contact me at (217) 555-6789 or robert.johnson@springfieldproperties.com if you need additional verification or have questions regarding this resident’s status.
Regards,
[Landlord’s name and title]
3. Proof of Residency for School District Enrollment
April 20, 2025
[Recipient’s information]
Subject: Residency Verification for School Enrollment
To the Washington Elementary School District Registrar:
This letter confirms that the Martinez family—consisting of Carlos Martinez, Elena Martinez, and their children Sofia (age 8) and Miguel (age 6)—has resided at 1234 Cherry Lane, Washington District, Seattle, WA 98101 since August 15, 2024.
The family occupies a three-bedroom single-family home under a 12-month lease agreement set to expire on August 14, 2025, with the option to renew. They pay $2,350 monthly for rent and maintain the property in excellent condition.
I understand the important responsibility of verifying residency for school enrollment purposes. As the legal property owner, I affirm that this information is accurate and that the Martinez family uses this address as their primary residence. The children and their parents sleep at this property each night and maintain their personal belongings here.
Please call me at 206-555-1234 if you need additional documentation or have questions about this family’s residency status within your school district boundaries.
Truly yours,
[Property owner’s name and position]
4. Short-Term Proof of Residency Letter
March 3, 2025
[Add recipient’s address]
Subject: Confirmation of Temporary Residency
Hello:
Alex Thompson has been renting a studio apartment at 555 Harbor View, Unit 303, San Francisco, CA 94107 since December 1, 2024. The rental agreement covers a six-month period ending May 31, 2025.
Mr. Thompson pays $2,100 monthly for this furnished unit. The arrangement includes all utilities and internet service. While this represents a short-term housing solution, Mr. Thompson maintains this address as his sole residence during this period.
As the property manager authorized to speak on behalf of the building owner, I can verify that Mr. Thompson receives mail at this address and has established residency here according to California housing regulations.
Call me at 415-555-8765 with any questions about this residency verification.
Best,
[Manager’s name and role]
5. Proof of Residency for Government Benefits
September 12, 2025
[Government agency address]
Subject: Residency Verification for Benefits Eligibility
Dear Benefits Administrator:
I am writing on behalf of Ms. Dorothy Clark, who has continuously resided at 78 Oak Street, Apartment 4B, Chicago, IL 60601 for the past four years (since September 1, 2021). Ms. Clark occupies a one-bedroom apartment in our 24-unit building.
The monthly rent for this unit is $1,350, which Ms. Clark has paid consistently throughout her tenancy. Her current lease extends through August 31, 2026. The unit includes standard utilities (water and heat), while electricity is billed separately.
As required for benefits verification purposes, I confirm that:
1. Ms. Clark uses this address as her primary residence 2. She receives all personal mail at this address 3. The lease is in her name only 4. No other adults are authorized occupants of the unit
As the building owner and landlord, I attest that this information is true and accurate. Ms. Clark has been a model tenant, and I have no reservations about confirming her residency status for your agency.
My contact information appears below should your office need additional verification.
Respectfully,
[Building owner’s name and credentials]
6. Proof of Residency with Multiple Tenants
June 5, 2025
[Address line]
Subject: Household Composition and Residency Verification
To Whom It May Concern:
This letter verifies that the following individuals currently reside at 456 University Avenue, Apartment 7, Madison, WI 53703:
• Kyle Johnson (primary lease holder) • Aisha Williams (authorized occupant) • Marcus Johnson (authorized occupant, age 10)
The above-named individuals have occupied this three-bedroom apartment continuously since August 1, 2023. Their current lease runs through July 31, 2026. The monthly rent payment of $1,750 has been paid consistently by Kyle Johnson, the primary leaseholder.
The apartment is owned by Campus View Properties, for which I serve as the leasing manager. Our records show this as the primary residence for all listed occupants, and mail addressed to each individual is delivered to this location.
This verification is provided at Mr. Johnson’s request for his housing assistance application. Should you need additional documentation regarding the residency status of these tenants, please contact our leasing office directly.
Thanks,
[Leasing manager’s name and title]
7. Proof of Residency for Former Tenant
February 18, 2025
[Recipient details]
Subject: Historical Residency Verification
Greetings:
At the request of Samuel Wilson, I confirm that he previously maintained residency at 123 Maple Drive, Portland, OR 97205 from January 15, 2023, through December 31, 2024.
During this period, Mr. Wilson occupied a two-bedroom townhouse under a standard residential lease agreement. The monthly rent was $1,875, paid consistently on the first of each month throughout his tenancy. Mr. Wilson vacated the property in accordance with our lease terms, providing proper notice and leaving the unit in excellent condition.
While Mr. Wilson no longer resides at this address, this historical verification may assist with his current administrative needs. Our property management records substantiate his past occupancy at this location for the specified dates.
The property is managed by Portland City Homes, LLC. Our office can provide additional documentation if required for official purposes.
Cordially,
[Property manager’s identification]
8. Proof of Residency for Utility Connection
November 7, 2025
[Utility company address]
Subject: Tenant Verification for Utility Service
Dear City Power & Light Company:
My tenant, Rachel Green, has lived at 890 Central Park West, Apartment 20, New York, NY 10024 since November 1, 2025. She has signed a 12-month lease agreement and has paid the first month’s rent of $3,200 plus a security deposit.
Ms. Green is requesting connection of electricity service in her name at this address. As the building owner, I authorize this service connection and confirm her status as the legal occupant of the unit.
The apartment has been previously serviced by your company (Account #CPL-10024-890-20), but service was disconnected when the previous tenant moved out on October 25, 2025. The unit has a standard 100-amp electrical panel that has passed all required inspections.
You may reach me at 212-555-4321 if you need additional verification to establish service for this tenant.
With appreciation,
[Owner’s name and contact information]
9. Proof of Residency for Legal Proceedings
August 30, 2025
[Court registry address]
Subject: Legal Verification of Residency
Your Honor:
This formal declaration serves to verify that David Anderson has continuously resided at 567 Jefferson Avenue, Miami, FL 33139 from June 1, 2023, to the present date. I am providing this statement as requested for court proceedings case number FL-33139-CVL-2025.
Mr. Anderson occupies a ground-floor condominium unit within a 12-unit building that I own and manage. He has maintained a valid lease throughout this period, with his current agreement extending through May 31, 2026. The monthly rent of $2,050 has been paid promptly and in full for the duration of his tenancy.
I can confirm with certainty that Mr. Anderson has used this address as his primary residence throughout the stated period. He receives personal and legal correspondence at this address, maintains his personal belongings at this location, and to my knowledge, does not maintain residency elsewhere.
As the property owner, I am prepared to testify to these facts under oath if required by the court. My contact information is provided below should verification be needed.
Formally submitted,
[Property owner’s name with notary information]
10. Proof of Residency for Immigration Purposes
May 25, 2025
[Immigration office information]
Subject: Residency Verification for Immigration Documentation
To United States Citizenship and Immigration Services:
I hereby certify that Maria Gonzalez has maintained continuous and lawful residency at 321 Highland Avenue, Austin, TX 78701 since July 15, 2022. Ms. Gonzalez occupies a one-bedroom apartment in a multi-unit residential building that I have owned for the past fifteen years.
The current lease agreement extends from July 15, 2024, through July 14, 2025, with monthly rent payments of $1,650. All rental payments have been made on time and in accordance with the terms of our written agreement. Ms. Gonzalez has been an exemplary tenant who maintains the property well.
For immigration verification purposes, I can further attest that:
• This residence serves as Ms. Gonzalez’s primary and only residential address • She physically resides at this location on a continuous basis • Utility accounts for the unit are registered in her name • She receives all personal and official correspondence at this address • The lease is properly registered with the City of Austin Housing Authority
As a licensed property owner in Travis County (License #TP-78701-355), I understand the legal importance of this verification. I affirm under penalty of perjury that the information provided above is true and correct to the best of my knowledge.
Solemnly,
[Owner’s complete information and license number]
Wrap-up: Sample Residency Letters
The letters above provide comprehensive templates for landlords needing to verify tenant residency. Each addresses specific situations from school enrollment to immigration proceedings. When drafting your own proof of residency letter, select the format that most closely matches your specific requirements and adjust the details accordingly.
Always include accurate dates, complete address information, and your contact details as the property owner or manager. The most effective letters clearly state the purpose of verification while providing precisely the information needed by the requesting entity. A well-crafted residency letter helps tenants accomplish their goals while protecting all parties through proper documentation.