Are you ready to embark on a thrilling maritime adventure?
Chartering a vessel, whether for business or pleasure, is an exciting way to explore the open seas and experience the freedom of the ocean.
Sample Letters of Intent to Charter a Vessel
However, before you can set sail, you need to master the art of crafting a compelling letter of intent. In this comprehensive guide, we have compiled 15 sample letters that will help you express your interest, outline your requirements, and secure the perfect vessel for your needs. Whether you are planning a corporate event, a family vacation, or a scientific expedition, these templates will provide you with the inspiration and guidance to create a persuasive letter that will get you one step closer to your dream charter.
Letter of Intent to Charter a Vessel Sample 1
Subject: Letter of Intent to Charter – 50-foot Motor Yacht for Corporate Event
Dear Charter Company,
I am writing to express my strong interest in chartering a 50-foot motor yacht for our upcoming corporate event. As the event coordinator for XYZ Corporation, I am seeking a luxurious and well-appointed vessel to host our company’s annual executive retreat.
Our event is scheduled for the weekend of September 15-17, 2023, and we require a yacht that can comfortably accommodate 12 guests overnight. We are interested in a vessel with a spacious deck, elegant dining area, and modern amenities to ensure a memorable experience for our executives.
Please provide me with information regarding your available motor yachts that meet our requirements, along with pricing and any additional services you offer, such as catering or entertainment. We have a budget of $15,000 for the three-day charter.
Thank you for your attention to this matter. I look forward to the possibility of working with your company to create an unforgettable event for our team.
Sincerely,
John Smith Event Coordinator, XYZ Corporation
Letter of Intent to Charter a Vessel Sample 2
Subject: Letter of Intent to Charter – 80-foot Sailing Yacht for Family Vacation
Dear Charter Company,
I am writing to inquire about chartering an 80-foot sailing yacht for our family vacation. As a sailing enthusiast and experienced skipper, I am excited to introduce my family to the joys of life on the open sea.
Our ideal charter dates are from July 1-14, 2023, and we require a yacht that can comfortably accommodate 8 guests in 4 cabins. We are interested in exploring the Caribbean islands and would appreciate your recommendations for the best itinerary based on our preferences and the time of year.
Please provide me with information about your available sailing yachts that meet our requirements, including the year, make, and model of the vessel, as well as any unique features or amenities. Our budget for the two-week charter is $40,000.
Thank you for your assistance in helping us plan the sailing adventure of a lifetime. I look forward to hearing from you soon.
Best regards,
Sarah Johnson
Letter of Intent to Charter a Vessel Sample 3
Subject: Letter of Intent to Charter – 120-foot Expedition Yacht for Scientific Research
Dear Charter Company,
I am writing on behalf of the Oceanographic Research Institute to express our interest in chartering a 120-foot expedition yacht for our upcoming scientific research project. We require a vessel that is equipped to handle the unique challenges of our mission and can accommodate our team of researchers and their specialized equipment.
Our research project is scheduled to commence on April 1, 2024, and will require a charter duration of 6 weeks. The vessel must have a range of at least 3,000 nautical miles, ample deck space for deploying and retrieving scientific instruments, and a wet lab for onboard sample processing.
Please provide us with information about your available expedition yachts that meet our requirements, including the vessel’s specifications, crew experience, and any previous scientific charters. Our budget for the 6-week charter is $300,000.
Thank you for your consideration of our request. We believe that your company’s expertise and resources will be invaluable in ensuring the success of our research project.
Sincerely,
Dr. Michael Thompson
Principal Investigator, Oceanographic Research Institute
Letter of Intent to Charter a Vessel Sample 4
Subject: Letter of Intent to Charter – 60-foot Catamaran for Wedding Celebration
Dear Charter Company,
I am writing to express my interest in chartering a 60-foot catamaran for my upcoming wedding celebration. As my fiancé and I are avid sailors, we have always dreamed of exchanging our vows on the open sea surrounded by our closest family and friends.
Our wedding is planned for June 10, 2023, and we require a catamaran that can comfortably accommodate up to 50 guests for a sunset ceremony and reception. We are interested in a vessel with a spacious deck, modern amenities, and a professional crew to ensure a smooth and memorable event.
Please provide us with information about your available catamarans that meet our requirements, along with pricing and any additional services you offer, such as catering, decorations, or entertainment. Our budget for the one-day charter is $10,000.
Thank you for your assistance in helping us plan our dream wedding at sea. We look forward to the possibility of working with your company to create an unforgettable experience for ourselves and our guests.
Sincerely,
Emily Davis and Robert Johnson
Letter of Intent to Charter a Vessel Sample 5
Subject: Letter of Intent to Charter – 90-foot Motor Yacht for Film Production
Dear Charter Company,
I am writing on behalf of Silverscreen Productions to inquire about chartering a 90-foot motor yacht for our upcoming film project. We require a luxurious and visually stunning vessel to serve as the backdrop for several key scenes in our movie.
Our filming schedule is set for September 1-15, 2023, and we will need exclusive access to the yacht during this period. The vessel should have a classic, elegant exterior and a richly appointed interior, with ample space for our cast, crew, and equipment.
Please provide us with information about your available motor yachts that meet our requirements, including the year, make, and model of the vessel, as well as any unique features or amenities that would make it an ideal choice for our production. Our budget for the two-week charter is $150,000.
Thank you for your consideration of our request. We believe that your company’s fleet and expertise will be instrumental in bringing our cinematic vision to life.
Best regards,
Victoria Anderson Producer, Silverscreen Productions
Letter of Intent to Charter a Vessel Sample 6
Subject: Letter of Intent to Charter – 70-foot Sailboat for Team Building Retreat
Dear Charter Company,
I am writing to express my company’s interest in chartering a 70-foot sailboat for our upcoming team-building retreat. As the Human Resources Manager for TechWave Solutions, I am seeking a unique and exciting way to foster collaboration, communication, and leadership skills among our employees.
Our retreat is scheduled for the weekend of August 11-13, 2023, and we require a sailboat that can comfortably accommodate 20 team members. We are interested in a vessel with a spacious deck, comfortable berths, and modern amenities to ensure a productive and enjoyable experience for our staff.
Please provide me with information regarding your available sailboats that meet our requirements, along with pricing and any additional services you offer, such as team-building activities or professional development workshops. We have a budget of $20,000 for the three-day charter.
Thank you for your attention to this matter. I look forward to the possibility of working with your company to create a memorable and impactful retreat for our team.
Sincerely,
Jennifer Thompson
Human Resources Manager, TechWave Solutions
Letter of Intent to Charter a Vessel Sample 7
Subject: Letter of Intent to Charter – 100-foot Luxury Yacht for Product Launch
Dear Charter Company,
I am writing on behalf of Luxe Lifestyle Brands to inquire about chartering a 100-foot luxury yacht for our upcoming product launch event. We require an opulent and sophisticated vessel to showcase our latest collection of high-end fashion and accessories to our VIP clients and media partners.
Our event is planned for the evening of November 18, 2023, and we will need exclusive access to the yacht for a 6-hour duration. The vessel should have a sleek, modern exterior and a glamorous interior, with ample space for product displays, cocktail receptions, and media interviews.
Please provide us with information about your available luxury yachts that meet our requirements, including the year, make, and model of the vessel and any unique features or amenities that would elevate our brand experience. Our budget for the 6-hour charter is $25,000.
Thank you for considering our request. We believe your company’s fleet and expertise will be instrumental in creating a truly unforgettable product launch event for our brand.
Best regards,
Olivia Parker
Marketing Director, Luxe Lifestyle Brands
Letter of Intent to Charter a Vessel Sample 8
Subject: Letter of Intent to Charter – 85-foot Sport Fishing Yacht for Tournament
Dear Charter Company,
I am writing to express my interest in chartering an 85-foot sport fishing yacht for the upcoming Big Blue Marlin Tournament. As an avid angler and competitive fisherman, I am seeking a top-of-the-line vessel to give my team the best chance of success in this prestigious event.
The tournament is scheduled for July 20-25, 2023, and we require a fully equipped yacht for deep-sea fishing and can comfortably accommodate a crew of 6. We want a vessel with state-of-the-art navigation and fish-finding technology, a spacious cockpit, and luxurious amenities to ensure a comfortable and productive tournament experience.
Please provide me with information regarding your available sport fishing yachts that meet our requirements, pricing, and any additional services you offer, such as experienced crew or tournament support. We have a budget of $50,000 for the six-day charter.
Thank you for your attention to this matter. I look forward to the possibility of working with your company to secure the perfect vessel for our tournament needs.
Sincerely,
Captain Michael Thompson
Letter of Intent to Charter a Vessel Sample 9
Subject: Letter of Intent to Charter – 110-foot Expedition Yacht for Photography Workshop
Dear Charter Company,
I am writing on behalf of Capture the Moment Photography to inquire about chartering a 110-foot expedition yacht for our upcoming photography workshop. We require a vessel that can safely and comfortably transport our group of professional photographers and their equipment to remote and visually stunning locations.
Our workshop is scheduled for September 5-19, 2023, and will focus on capturing the rugged beauty of the Alaskan coastline. The vessel should have ample deck space for photography, a comfortable interior for editing and critique sessions, and the ability to navigate through challenging waters and weather conditions.
Please provide information about your available expedition yachts that meet our requirements, including the vessel’s specifications, crew experience, and any previous photography or expedition charters. Our budget for the two-week charter is $200,000.
I appreciate your consideration of our request. We believe that your company’s expertise and resources will be invaluable in ensuring the success of our photography workshop and the creation of stunning visual content.
Sincerely,
Robert Davis
Workshop Coordinator, Capture the Moment Photography
Letter of Intent to Charter a Vessel Sample 10
Subject: Letter of Intent to Charter – 75-foot Catamaran for Yoga Retreat
Dear Charter Company,
I am writing to express my interest in chartering a 75-foot catamaran for my upcoming yoga retreat. As a yoga instructor and wellness coach, I seek a peaceful and picturesque setting to help my clients disconnect from the stresses of daily life and reconnect with their inner selves.
Our retreat is planned for June 3-10, 2023, and we require a catamaran that can comfortably accommodate 16 guests and 2 instructors. We are interested in a vessel with ample deck space for outdoor yoga sessions, a spacious interior for meditation and workshops, and healthy dining options to support our guests’ wellness goals.
Please provide me with information about your available catamarans that meet our requirements, along with pricing and any additional services you offer, such as onboard massage therapy or guided snorkeling excursions. Our budget for the one-week charter is $35,000.
Thank you for your assistance in helping us plan a transformative and rejuvenating yoga retreat at sea. We look forward to the possibility of working with your company to create an unforgettable experience for our guests.
Sincerely,
Emily Johnson
Yoga Instructor and Wellness Coach
Letter of Intent to Charter a Vessel Sample 11
Subject: Letter of Intent to Charter – 95-foot Motor Yacht for Corporate Incentive Trip
Dear Charter Company,
I am writing on behalf of Pinnacle Solutions to inquire about chartering a 95-foot motor yacht for our upcoming corporate incentive trip. We are seeking a luxurious and impressive vessel to reward our top-performing sales team for their outstanding achievements.
Our trip is scheduled for the weekend of October 6-8, 2023, and we require a yacht that can comfortably accommodate 20 team members. We are interested in a vessel with elegant staterooms, a spacious deck for socializing and networking, and five-star dining and entertainment options to celebrate our team’s success.
Please provide us with information about your available motor yachts that meet our requirements, including the year, make, and model of the vessel, as well as any unique features or amenities that would make it an ideal choice for our incentive trip. Our budget for the three-day charter is $75,000.
Thank you for your consideration of our request. We believe that your company’s fleet and expertise will be instrumental in creating a truly memorable and motivating experience for our sales team.
Best regards,
Christopher Thompson
Vice President of Sales, Pinnacle Solutions
Letter of Intent to Charter a Vessel Sample 12
Subject: Letter of Intent to Charter – 65-foot Sailboat for Anniversary Celebration
Dear Charter Company,
I am writing to express my interest in chartering a 65-foot sailboat for my parents’ 50th wedding anniversary celebration. As a lifelong sailor, my father has always dreamed of marking this milestone occasion with a family sailing adventure.
Our celebration is planned for the week of August 20-27, 2023, and we require a sailboat that can comfortably accommodate 10 family members. We are interested in a vessel with a classic, elegant design, comfortable cabins, and modern amenities to ensure a safe and enjoyable voyage.
Please provide me with information about your available sailboats that meet our requirements, along with pricing and any additional services you offer, such as a professional crew or special anniversary packages. Our budget for the one-week charter is $30,000.
Thank you for your assistance in helping us plan a truly unforgettable anniversary celebration for my parents. We look forward to the possibility of working with your company to create a once-in-a-lifetime sailing experience for our family.
Sincerely,
Daniel Davis
Letter of Intent to Charter a Vessel Sample 13
Subject: Letter of Intent to Charter – 80-foot Expedition Yacht for Wildlife Documentary
Dear Charter Company,
I am writing on behalf of Wild Horizons Productions to inquire about chartering an 80-foot expedition yacht for our upcoming wildlife documentary project. We require a vessel that is equipped to handle the unique challenges of filming in remote and ecologically sensitive areas.
Our filming schedule is set for April 15 to May 15, 2024, and will focus on documenting the marine life and coastal habitats of the Galapagos Islands. The vessel should have ample deck space for camera equipment, a stable platform for filming, and the ability to navigate through shallow waters and protected areas.
Please provide us with information about your available expedition yachts that meet our requirements, including the vessel’s specifications, crew experience, and any previous film or research charters. Our budget for the one-month charter is $150,000.
Thank you for your consideration of our request. We believe that your company’s expertise and resources will be invaluable in ensuring the success of our documentary project and the creation of compelling wildlife footage.
Best regards,
Sophia Anderson
Executive Producer, Wild Horizons Productions
Letter of Intent to Charter a Vessel Sample 14
Subject: Letter of Intent to Charter – 100-foot Luxury Yacht for Fashion Photo Shoot
Dear Charter Company,
I am writing on behalf of Vogue Magazine to inquire about chartering a 100-foot luxury yacht for our upcoming fashion photo shoot. We require an elegant and visually stunning vessel to serve as the backdrop for our summer collection feature.
Our photo shoot is planned for the week of July 8-15, 2023, and we will need exclusive access to the yacht during this period. The vessel should have a sleek, modern exterior, a glamorous interior, and ample space for our models, photographers, and production team.
Please provide us with information about your available luxury yachts that meet our requirements, including the year, make, and model of the vessel, as well as any unique features or amenities that would elevate our fashion editorial. Our budget for the one-week charter is $100,000.
Thank you for your consideration of our request. We believe that your company’s fleet and expertise will be instrumental in creating a truly iconic fashion feature for Vogue Magazine.
Best regards,
Isabella Thompson
Creative Director, Vogue Magazine
Letter of Intent to Charter a Vessel Sample 15
Subject: Letter of Intent to Charter – 70-foot Catamaran for Music Video Production
Dear Charter Company,
I am writing on behalf of Wavelength Records to express our interest in chartering a 70-foot catamaran for our upcoming music video production. We are seeking a sleek and stylish vessel to serve as the primary location for our artist’s latest tropical-themed music video.
Our production is scheduled for the weekend of September 22-24, 2023, and we require a catamaran that can comfortably accommodate our artist, dancers, and production crew. We are interested in a vessel with a spacious deck for choreography, a modern interior for styling and makeup, and a visually appealing design that complements our video’s aesthetic.
Please provide us with information about your available catamarans that meet our requirements, along with pricing and any additional services you offer, such as experienced crew or production support. Our budget for the three-day charter is $40,000.
Thank you for your attention to this matter. We look forward to the possibility of working with your company to secure the perfect vessel for our music video needs and create a visually stunning final product.
Sincerely,
Michael Davis
Video Producer, Wavelength Records
Conclusion
Crafting a compelling letter of intent is a crucial step in the vessel chartering process.
By clearly expressing your requirements, budget, and objectives, you demonstrate your seriousness and commitment to potential charter companies.
Use these 15 sample letters as inspiration and guidance to create your persuasive letter of intent, tailored to your unique needs and circumstances.
Whether you are planning a corporate event, a family vacation, a scientific expedition, or a creative production, a well-written letter of intent will help you secure the perfect vessel and set the stage for an unforgettable chartering experience.
So, take the time to refine your message, showcase your vision, and let your letter of intent be the first step towards embarking on the chartering adventure of a lifetime.
