As a professional or business owner, you understand the importance of maintaining strong, long-lasting relationships with your clients, partners, and employees.
One of the best ways to ensure the continuity and success of these relationships is by extending contracts when they are mutually beneficial.
Sample Letters of Intent to Extend Contract
However, drafting a compelling letter of intent to extend a contract can be a challenge, especially if you want to negotiate better terms or express your appreciation for the existing partnership.
In this comprehensive guide, we have compiled 15 sample letters that will help you craft a persuasive and professional letter of intent to extend any contract.
Whether you are a freelancer, a service provider, or a company executive, these templates will provide you with the inspiration and structure you need to secure your business relationships and take them to the next level.
Letter of Intent to Extend Contract Sample 1
Subject: Letter of Intent to Extend Freelance Writing Contract
Dear [Client Name],
I am writing to express my sincere interest in extending my freelance writing contract with your company. Over the past year, I have had the pleasure of working on several exciting projects for your marketing department, and I have been consistently impressed by the creativity, professionalism, and collaborative spirit of your team.
During my time working with your company, I have developed a deep understanding of your brand voice, target audience, and content strategy. I have also honed my skills in crafting compelling blog posts, social media content, and email newsletters that engage your customers and drive conversions.
Given the success of our current partnership and the positive feedback I have received from your team, I would love to continue contributing my writing expertise to your company’s marketing efforts. I am particularly excited about the upcoming launch of your new product line and the opportunity to create content that showcases its unique features and benefits.
In the spirit of our continued collaboration, I would like to propose an extension of my freelance writing contract for another six months, with the option to renew for an additional six months based on performance and business needs. I am open to discussing any adjustments to the scope of work, deliverables, or compensation that would make this arrangement more valuable for both parties.
Thank you for considering my request to extend our contract. I am grateful for the opportunity to work with such a talented and innovative team, and I look forward to the possibility of continuing to contribute to your company’s success.
Sincerely,
[Your Name]
Freelance Writer
Letter of Intent to Extend Contract Sample 2
Subject: Letter of Intent to Extend Consulting Agreement
Dear [Client Name],
I am writing to express my strong interest in extending our consulting agreement for the upcoming fiscal year. Over the past two years, I have had the privilege of working closely with your executive team to develop and implement a comprehensive digital transformation strategy that has positioned your company as a leader in your industry.
During this time, I have been consistently impressed by the dedication, vision, and agility of your organization in embracing change and adopting new technologies and processes. I have also been proud to contribute my expertise in areas such as cloud computing, data analytics, and agile project management to help drive your company’s growth and competitiveness.
Given the significant progress we have made together and the ambitious goals you have set for the future, I believe that continuing our consulting relationship would be mutually beneficial. I am particularly excited about the opportunity to help you scale your digital initiatives across new markets and business units, and to provide strategic guidance and support as you navigate the challenges and opportunities ahead.
In the spirit of our continued partnership, I would like to propose an extension of our consulting agreement for another 12 months, with the option to renew for an additional 12 months based on performance and business needs. I am open to discussing any adjustments to the scope of work, deliverables, or compensation that would make this arrangement more valuable for both parties.
Thank you for considering my request to extend our contract. I am grateful for the trust and confidence you have placed in me as a strategic advisor to your organization, and I look forward to the possibility of continuing to contribute to your company’s success.
Sincerely,
[Your Name]
Senior Management Consultant
Letter of Intent to Extend Contract Sample 3
Subject: Letter of Intent to Extend Employment Contract
Dear [Employer Name],
I am writing to express my strong desire to extend my employment contract with your company. Over the past three years, I have had the pleasure of serving as a Senior Software Engineer on your product development team, and I have been consistently impressed by the innovation, collaboration, and customer focus that define your company culture.
During my tenure, I have had the opportunity to work on several critical projects that have helped to enhance your product offerings, streamline your development processes, and improve your customer satisfaction metrics. I have also had the chance to mentor junior developers, contribute to open-source projects, and represent your company at industry conferences and events.
Given my deep knowledge of your technology stack, my strong relationships with key stakeholders across the organization, and my passion for solving complex problems and delivering high-quality software, I believe that extending my employment contract would be mutually beneficial. I am particularly excited about the opportunity to take on additional leadership responsibilities, such as architecting new features, driving agile transformations, and collaborating with cross-functional teams.
In the spirit of our continued partnership, I would like to propose an extension of my employment contract for another two years, with the option to renew for an additional two years based on performance and business needs. I am open to discussing any adjustments to my job title, responsibilities, compensation, or benefits that would make this arrangement more valuable for both parties.
Thank you for considering my request to extend my contract. I am grateful for the opportunities and support you have provided me during my time at your company, and I look forward to the possibility of continuing to grow and contribute to your success.
Sincerely,
[Your Name]
Senior Software Engineer
Letter of Intent to Extend Contract Sample 4
Subject: Letter of Intent to Extend Marketing Services Agreement
Dear [Client Name],
I am writing to express my strong interest in extending our marketing services agreement for the upcoming year. Over the past six months, I have had the privilege of working with your team to develop and execute a comprehensive digital marketing strategy that has helped to increase your brand awareness, generate high-quality leads, and drive revenue growth.
During this time, I have been impressed by your team’s creativity, adaptability, and commitment to data-driven decision-making. I have also been proud to bring my expertise in areas such as search engine optimization, pay-per-click advertising, and content marketing to help you achieve your business objectives and stay ahead of your competition.
Given the positive results we have achieved together and the untapped potential for further growth and optimization, I believe that continuing our marketing partnership would be mutually beneficial. I am particularly excited about the opportunity to expand our efforts into new channels and tactics, such as influencer marketing, video advertising, and customer retention campaigns.
In the spirit of our continued collaboration, I would like to propose an extension of our marketing services agreement for another 12 months, with the option to renew for an additional 12 months based on performance and business needs. I am open to discussing any adjustments to the scope of work, deliverables, or pricing that would make this arrangement more valuable for both parties.
Thank you for considering my request to extend our contract. I am grateful for the trust and partnership you have provided me during our engagement, and I look forward to the possibility of continuing to help your business thrive and grow.
Sincerely,
[Your Name]
Marketing Consultant
Letter of Intent to Extend Contract Sample 5
Subject: Letter of Intent to Extend Event Planning Contract
Dear [Client Name],
I am writing to express my sincere interest in extending our event planning contract for the upcoming season. Over the past year, I have had the pleasure of working with your organization to plan and execute a series of successful conferences, workshops, and networking events that have brought together thought leaders, innovators, and professionals from across your industry.
During this time, I have been consistently impressed by your team’s vision, attention to detail, and commitment to creating meaningful and impactful experiences for your attendees. I have also been proud to contribute my expertise in areas such as venue selection, vendor management, and on-site coordination to ensure that every event runs smoothly and exceeds expectations.
Given the positive feedback we have received from attendees and stakeholders, and the growing demand for your events and programming, I believe that continuing our partnership would be mutually beneficial. I am particularly excited about the opportunity to help you expand your offerings into new formats and markets, such as virtual events, regional roadshows, and international conferences.
In the spirit of our continued collaboration, I would like to propose an extension of our event planning contract for another 18 months, with the option to renew for an additional 18 months based on performance and business needs. I am open to discussing any adjustments to the scope of work, deliverables, or compensation that would make this arrangement more valuable for both parties.
Thank you for considering my request to extend our contract. I am grateful for the opportunity to work with such a dynamic and forward-thinking organization, and I look forward to the possibility of continuing to create unforgettable experiences for your community.
Sincerely,
[Your Name]
Event Planner and Consultant
Letter of Intent to Extend Contract Sample 6
Subject: Letter of Intent to Extend Legal Services Agreement
Dear [Client Name],
I am writing to express my strong interest in extending our legal services agreement for the upcoming fiscal year. Over the past three years, I have had the privilege of serving as outside counsel to your company, providing strategic advice and representation in areas such as corporate governance, intellectual property, and litigation.
During this time, I have been consistently impressed by your leadership team’s integrity, innovation, and commitment to ethical and responsible business practices. I have also been proud to help you navigate complex legal and regulatory challenges, protect your assets and reputation, and achieve your strategic objectives.
Given the depth of my knowledge of your business, the strength of our working relationship, and the ongoing need for experienced and trusted legal counsel, I believe that continuing our partnership would be mutually beneficial. I am particularly excited about the opportunity to support your expansion into new markets and product lines, and to help you proactively manage risk and compliance in an increasingly complex and dynamic legal landscape.
In the spirit of our continued collaboration, I would like to propose an extension of our legal services agreement for another two years, with the option to renew for an additional two years based on performance and business needs. I am open to discussing any adjustments to the scope of work, billing arrangements, or service levels that would make this arrangement more valuable for both parties.
Thank you for considering my request to extend our contract. I am grateful for the trust and confidence you have placed in me and my firm, and I look forward to the possibility of continuing to serve as a strategic partner and advisor to your organization.
Sincerely,
[Your Name]
Partner, [Law Firm Name]
Letter of Intent to Extend Contract Sample 7
Subject: Letter of Intent to Extend Coaching Contract
Dear [Client Name],
I am writing to express my strong desire to extend our coaching contract for another six months. Over the past year, I have had the pleasure of working with you as your executive coach, helping you to clarify your goals, develop your leadership skills, and navigate complex challenges and opportunities in your career and personal life.
During our coaching engagement, I have been consistently impressed by your openness, self-awareness, and commitment to growth and development. I have watched you make significant strides in areas such as communication, delegation, and strategic thinking, and I have been proud to support you in achieving several key milestones, such as launching a new product, building a high-performing team, and improving your work-life balance.
Given the positive momentum we have built together and the ongoing potential for further growth and transformation, I believe that continuing our coaching relationship would be mutually beneficial. I am particularly excited about the opportunity to help you tackle new challenges, such as leading organizational change, developing your executive presence, and preparing for the next level of leadership.
In the spirit of our continued partnership, I would like to propose an extension of our coaching contract for another six months, with the option to renew for an additional six months based on your needs and preferences. I am open to discussing any adjustments to the coaching format, frequency, or focus areas that would make this arrangement more valuable and impactful for you.
Thank you for considering my request to extend our contract. I am grateful for the trust and openness you have brought to our coaching relationship, and I look forward to the possibility of continuing to support you in achieving your full potential as a leader and individual.
Sincerely,
[Your Name]
Executive Coach and Leadership Consultant
Letter of Intent to Extend Contract Sample 8
Subject: Letter of Intent to Extend IT Support Agreement
Dear [Client Name],
I am writing to express my strong interest in extending our IT support agreement for the upcoming year. Over the past three years, I have had the privilege of serving as your managed IT services provider, helping you to optimize your technology infrastructure, ensure business continuity, and support your digital transformation initiatives.
During this time, I have been consistently impressed by your team’s commitment to innovation, collaboration, and customer service. I have also been proud to bring my expertise in areas such as network security, cloud computing, and help desk support to help you minimize downtime, improve productivity, and stay ahead of the ever-evolving technology landscape.
Given the critical role that technology plays in your business operations and the ongoing need for reliable and proactive IT support, I believe that continuing our partnership would be mutually beneficial. I am particularly excited about the opportunity to help you implement new solutions and best practices, such as zero-trust security, automation, and AI-powered analytics, to drive even greater efficiency and competitiveness.
In the spirit of our continued collaboration, I would like to propose an extension of our IT support agreement for another two years, with the option to renew for an additional two years based on performance and business needs. I am open to discussing any adjustments to the service level agreement, pricing model, or support channels that would make this arrangement more valuable for both parties.
Thank you for considering my request to extend our contract. I am grateful for the opportunity to serve as a trusted technology partner to your organization, and I look forward to the possibility of continuing to help you leverage the power of IT to achieve your business goals.
Sincerely,
[Your Name]
CEO, [IT Services Company Name]
Letter of Intent to Extend Contract Sample 9
Subject: Letter of Intent to Extend Lease Agreement
Dear [Landlord Name],
I am writing to express my strong interest in extending the lease agreement for my current office space at [Address]. Over the past five years, I have had the pleasure of operating my business out of this location, and I have been consistently impressed by the quality of the facilities, the professionalism of the property management team, and the convenience of the surrounding amenities.
During my tenancy, I have established strong relationships with other tenants in the building, many of whom are valued clients and partners. I have also invested significant resources into customizing the space to meet my business needs, including installing specialized equipment and branding elements.
Given my satisfaction with the property and my desire to maintain continuity for my business and clients, I believe that extending the lease agreement would be mutually beneficial. I am particularly interested in the possibility of securing a longer-term lease with more favorable terms, such as a lower rental rate, additional tenant improvements, or the option to expand into adjacent space as my business grows.
In the spirit of our continued partnership, I would like to propose an extension of the lease agreement for another three years, with the option to renew for an additional three years based on market conditions and business needs. I am open to discussing any adjustments to the lease terms, rental rates, or building services that would make this arrangement more valuable for both parties.
Thank you for considering my request to extend the lease. I am grateful for the opportunity to continue operating my business in such a premier location, and I look forward to the possibility of further strengthening our landlord-tenant relationship.
Sincerely,
[Your Name]
[Title], [Company Name]
Letter of Intent to Extend Contract Sample 10
Subject: Letter of Intent to Extend Advertising Contract
Dear [Client Name],
I am writing to express my strong interest in extending our advertising contract for the upcoming fiscal year. Over the past two years, I have had the privilege of serving as your agency of record, helping you to develop and execute a multi-channel advertising strategy that has increased brand awareness, generated qualified leads, and driven revenue growth for your business.
During this time, I have been consistently impressed by your marketing team’s creativity, agility, and data-driven approach. I have also been proud to bring my agency’s expertise in areas such as market research, creative development, media planning, and performance optimization to help you achieve your advertising objectives and stay ahead of your competition.
Given the positive results we have achieved together and the ongoing potential for further growth and innovation, I believe that continuing our advertising partnership would be mutually beneficial. I am particularly excited about the opportunity to expand our efforts into new channels and formats, such as programmatic advertising, influencer marketing, and experiential activations, to drive even greater engagement and ROI.
In the spirit of our continued collaboration, I would like to propose an extension of our advertising contract for another 18 months, with the option to renew for an additional 18 months based on performance and business needs. I am open to discussing any adjustments to the scope of work, compensation model, or KPIs that would make this arrangement more valuable for both parties.
Thank you for considering my request to extend our contract. I am grateful for the trust and partnership you have provided to my agency, and I look forward to the possibility of continuing to help your brand stand out and succeed in a competitive marketplace.
Sincerely,
[Your Name]
CEO, [Advertising Agency Name]
Letter of Intent to Extend Contract Sample 11
Subject: Letter of Intent to Extend Distribution Agreement
Dear [Supplier Name],
I am writing to express my strong interest in extending our distribution agreement for the upcoming contract term. Over the past three years, I have had the pleasure of serving as an authorized distributor of your products, helping to expand your market reach, drive sales growth, and provide exceptional customer service to our shared clients.
During this time, I have been consistently impressed by the quality and innovation of your product line, as well as the responsiveness and support of your team. I have also been proud to leverage my company’s expertise in areas such as logistics, marketing, and technical support to help you achieve your distribution objectives and maintain a competitive edge in the marketplace.
Given the strength of our partnership and the ongoing demand for your products, I believe that continuing our distribution agreement would be mutually beneficial. I am particularly excited about the opportunity to expand our distribution territory, introduce new product categories, and collaborate on joint marketing and training initiatives to drive even greater success.
In the spirit of our continued collaboration, I would like to propose an extension of our distribution agreement for another five years, with the option to renew for an additional five years based on performance and market conditions. I am open to discussing any adjustments to the terms and conditions, such as pricing, volume commitments, or exclusivity provisions, that would make this arrangement more valuable for both parties.
Thank you for considering my request to extend our contract. I am grateful for the trust and support you have provided to my company as a distribution partner, and I look forward to the possibility of continuing to grow our businesses together.
Sincerely,
[Your Name]
[Title], [Distribution Company Name]
Letter of Intent to Extend Contract Sample 12
Subject: Letter of Intent to Extend Sponsorship Agreement
Dear [Sponsor Name],
I am writing to express my strong desire to extend our sponsorship agreement for the upcoming season. Over the past year, I have had the privilege of partnering with your brand to support our team’s athletic and community initiatives, and I have been consistently impressed by your company’s commitment to excellence, sportsmanship, and social responsibility.
During our partnership, I have been proud to represent your brand on and off the field, and to help raise awareness and engagement among our passionate fan base. I have also been grateful for the resources and opportunities you have provided to help me develop as an athlete and role model, such as access to top-tier training facilities, nutrition support, and charitable giving programs.
Given the positive impact of our partnership on both of our organizations and the shared values we hold, I believe that continuing our sponsorship agreement would be mutually beneficial. I am particularly excited about the opportunity to collaborate on new initiatives, such as youth sports clinics, fan experiences, and cause marketing campaigns, that showcase our commitment to making a difference in the lives of others.
In the spirit of our continued collaboration, I would like to propose an extension of our sponsorship agreement for another three years, with the option to renew for an additional three years based on performance and brand alignment. I am open to discussing any adjustments to the terms and conditions, such as compensation, product endorsements, or exclusive rights, that would make this arrangement more valuable for both parties.
Thank you for considering my request to extend our contract. I am grateful for the support and partnership you have provided to me and my team, and I look forward to the possibility of continuing to build a winning relationship together.
Sincerely,
[Your Name]
[Sport] Athlete and Brand Ambassador
Letter of Intent to Extend Contract Sample 13
Subject: Letter of Intent to Extend Maintenance Service Agreement
Dear [Client Name],
I am writing to express my strong interest in extending our maintenance service agreement for the upcoming contract term. Over the past five years, I have had the privilege of serving as your facilities maintenance provider, helping to ensure the safety, reliability, and efficiency of your physical assets and infrastructure.
During this time, I have been consistently impressed by your organization’s commitment to operational excellence and continuous improvement. I have also been proud to bring my company’s expertise in areas such as preventive maintenance, repair and replacement services, and energy management to help you minimize downtime, reduce costs, and enhance the value of your facilities.
Given the critical role that well-maintained facilities play in your business operations and the ongoing need for specialized maintenance services, I believe that continuing our partnership would be mutually beneficial. I am particularly excited about the opportunity to implement new technologies and best practices, such as predictive maintenance, IoT sensors, and sustainability initiatives, to drive even greater performance and cost savings.
In the spirit of our continued collaboration, I would like to propose an extension of our maintenance service agreement for another three years, with the option to renew for an additional three years based on performance and business needs. I am open to discussing any adjustments to the scope of work, service level agreement, or pricing model that would make this arrangement more valuable for both parties.
Thank you for considering my request to extend our contract. I am grateful for the opportunity to serve as a trusted maintenance partner to your organization, and I look forward to the possibility of continuing to help you optimize the performance and value of your facilities.
Sincerely,
[Your Name]
[Title], [Maintenance Service Company Name]
Letter of Intent to Extend Contract Sample 14
Subject: Letter of Intent to Extend Catering Contract
Dear [Client Name],
I am writing to express my strong interest in extending our catering contract for the upcoming event season. Over the past two years, I have had the pleasure of serving as your preferred catering partner, helping to create memorable and delicious dining experiences for your guests at a variety of corporate events, weddings, and social gatherings.
During this time, I have been consistently impressed by your event team’s creativity, attention to detail, and commitment to customer satisfaction. I have also been proud to bring my culinary expertise and passion for using fresh, locally sourced ingredients to help you wow your guests and exceed their expectations.
Given the positive feedback we have received from your clients and the growing demand for high-quality catering services, I believe that continuing our partnership would be mutually beneficial. I am particularly excited about the opportunity to expand our menu offerings, explore new cuisine trends and dietary preferences, and collaborate on unique and immersive dining concepts that set your events apart.
In the spirit of our continued collaboration, I would like to propose an extension of our catering contract for another 18 months, with the option to renew for an additional 18 months based on performance and business needs. I am open to discussing any adjustments to the pricing, service options, or delivery arrangements that would make this arrangement more valuable for both parties.
Thank you for considering my request to extend our contract. I am grateful for the opportunity to serve as a trusted catering partner to your organization, and I look forward to the possibility of continuing to create unforgettable culinary experiences for your guests.
Sincerely,
[Your Name]
Executive Chef and Owner, [Catering Company Name]
Letter of Intent to Extend Contract Sample 15
Subject: Letter of Intent to Extend Public Relations Services Agreement
Dear [Client Name],
I am writing to express my strong interest in extending our public relations services agreement for the upcoming fiscal year. Over the past three years, I have had the privilege of serving as your PR agency of record, helping you to build and protect your brand reputation, generate positive media coverage, and engage with key stakeholders and influencers.
During this time, I have been consistently impressed by your leadership team’s vision, transparency, and commitment to making a positive impact in your industry and community. I have also been proud to bring my agency’s expertise in areas such as media relations, thought leadership, crisis communications, and social media management to help you navigate complex challenges and opportunities.
Given the dynamic and fast-paced nature of today’s media landscape and the ongoing need for strategic and proactive PR support, I believe that continuing our partnership would be mutually beneficial. I am particularly excited about the opportunity to help you launch new products and initiatives, enter new markets, and engage with emerging audiences and platforms to drive even greater brand visibility and impact.
In the spirit of our continued collaboration, I would like to propose an extension of our public relations services agreement for another two years, with the option to renew for an additional two years based on performance and business needs. I am open to discussing any adjustments to the scope of work, retainer fee, or performance metrics that would make this arrangement more valuable for both parties.
Thank you for considering my request to extend our contract. I am grateful for the trust and partnership you have provided to my agency, and I look forward to the possibility of continuing to serve as a strategic advisor and advocate for your brand.
Sincerely,
[Your Name]
CEO, [Public Relations Agency Name]
Conclusion
Extending a contract is a powerful way to build long-term, mutually beneficial relationships with your clients, partners, and employees.
By crafting a compelling and professional letter of intent, you can demonstrate your value, commitment, and vision for the future, and set the stage for successful negotiations and continued collaboration.
Whether you are a freelancer, consultant, service provider, or business owner, the key to a successful contract extension is to highlight your achievements, align with your client’s goals and needs, and propose a win-win arrangement that benefits both parties.
By using these 15 sample letters as a starting point and tailoring them to your specific situation and style, you can create a persuasive and impactful letter of intent that secures your business relationships and opens up new opportunities for growth and success.
So, take the time to reflect on your past successes, envision your future potential, and craft a letter of intent that showcases your unique value and expertise. With a clear, confident, and compelling message, you can extend your contracts with ease and take your business to new heights.