Are you tired of dealing with the headache of an abandoned or unauthorized vehicle on your property?
Whether you are a property owner, manager, or tenant, having a car that does not belong to you and taking up valuable space can be frustrating and sometimes even costly.
Sample Letters to Remove Vehicle from Property
In this comprehensive guide, we will provide 15 sample letters that will help you effectively communicate with the vehicle owner and take the necessary steps to remove the car from your property.
From polite requests to firm legal notices, these letters cover a wide range of scenarios, ensuring you have the tools to resolve this issue promptly and professionally.
Letter 1: Friendly Request to Remove Vehicle
Subject: Request to Remove Vehicle from [Property Address]
Dear [Vehicle Owner],
We have noticed that your [Make and Model of Vehicle], with license plate number [License Plate Number], has been parked on our property at [Property Address] for an extended period. While we understand that parking can be challenging, we kindly request that you remove your vehicle from our property within 72 hours.
If you have any questions or concerns, please feel free to contact us at [Contact Information]. We appreciate your cooperation and understanding in this matter.
Best regards,
[Your Name]
[Your Title]
[Your Company/Organization]
Letter 2: Second Notice to Remove Vehicle
Subject: Second Notice to Remove Vehicle from [Property Address]
Dear [Vehicle Owner],
This is a follow-up to our previous letter dated [Date of First Letter], requesting that you remove your [Make and Model of Vehicle], with license plate number [License Plate Number], from our property at [Property Address]. As of today, your vehicle remains on our property without authorization.
We kindly ask that you remove your vehicle within the next 48 hours. Failure to do so may result in further action, including but not limited to towing at your expense.
If you have any questions or concerns, please contact us at [Contact Information]. We appreciate your prompt attention to this matter.
Sincerely,
[Your Name]
[Your Title]
[Your Company/Organization]
Letter 3: Final Notice to Remove Vehicle
Subject: Final Notice to Remove Vehicle from [Property Address]
Dear [Vehicle Owner],
Despite our previous letters dated [Date of First Letter] and [Date of Second Letter], your [Make and Model of Vehicle], with license plate number [License Plate Number], remains on our property at [Property Address] without authorization.
This is your final notice to remove your vehicle from our property within the next 24 hours. If your vehicle is not removed by [Date and Time], we will have no choice but to have it towed at your expense.
Please contact us at [Contact Information] if you have any questions or concerns. We urge you to take immediate action to avoid further inconvenience and costs.
Sincerely,
[Your Name]
[Your Title]
[Your Company/Organization]
Letter 4: Notice of Towing Due to Non-Compliance
Subject: Notice of Towing – Unauthorized Vehicle on [Property Address]
Dear [Vehicle Owner],
We regret to inform you that due to your failure to remove your [Make and Model of Vehicle], with license plate number [License Plate Number], from our property at [Property Address] despite multiple notices, we have been forced to take action.
As of [Date and Time], your vehicle has been towed by [Towing Company Name] and is being stored at their facility located at [Towing Company Address]. To retrieve your vehicle, please contact the towing company directly at [Towing Company Contact Information].
Please be advised that all towing and storage fees are your responsibility and must be paid in full before your vehicle will be released.
Sincerely,
[Your Name]
[Your Title]
[Your Company/Organization]
Letter 5: Notice of Abandoned Vehicle
Subject: Notice of Abandoned Vehicle on [Property Address]
Dear [Property Owner/Manager],
This letter is to inform you that an abandoned vehicle has been identified on your property at [Property Address]. The vehicle in question is a [Make and Model of Vehicle], with license plate number [License Plate Number].
As per local laws and regulations, an abandoned vehicle is defined as a car that has been left on private property without the consent of the property owner for a period exceeding [Number of Days] days.
We kindly request that you take the necessary steps to have this vehicle removed from your property within the next [Number of Days] days. Failure to do so may result in the vehicle being towed and disposed of at your expense.
If you have any questions or concerns, please contact us at [Contact Information]. Thank you for your cooperation in this matter.
Sincerely,
[Your Name]
[Your Title]
[Your Company/Organization]
Letter 6: Notice of Vehicle Blocking Access
Subject: Notice of Vehicle Blocking Access on [Property Address]
Dear [Vehicle Owner],
We have noticed that your [Make and Model of Vehicle], with license plate number [License Plate Number], is currently parked on our property at [Property Address] in a manner that is blocking access to [Specific Area/Entrance].
This obstruction is causing significant inconvenience to our residents, employees, and visitors, and poses a potential safety hazard in the event of an emergency.
We kindly request that you immediately remove your vehicle from its current location and park it in a designated parking area. Failure to do so within the next [Number of Hours] hours may result in your vehicle being towed at your expense.
If you have any questions or concerns, please contact us at [Contact Information]. We appreciate your prompt attention to this matter.
Sincerely,
[Your Name]
[Your Title]
[Your Company/Organization]
Letter 7: Notice of Vehicle Parked in Fire Lane
Subject: Notice of Vehicle Parked in Fire Lane on [Property Address]
Dear [Vehicle Owner],
It has come to our attention that your [Make and Model of Vehicle], with license plate number [License Plate Number], is currently parked in a designated fire lane on our property at [Property Address].
Parking in a fire lane is strictly prohibited by law and poses a serious safety risk to our community. In the event of an emergency, your vehicle could obstruct the access of fire trucks and other emergency vehicles, potentially endangering lives and property.
We demand that you remove your vehicle from the fire lane immediately. Failure to do so may result in your vehicle being towed without further notice and subject you to fines and penalties as per local laws and regulations.
If you have any questions or concerns, please contact us at [Contact Information]. We appreciate your cooperation in ensuring the safety of our community.
Sincerely,
[Your Name]
[Your Title]
[Your Company/Organization]
Letter 8: Notice of Vehicle Parked in Handicapped Space
Subject: Notice of Vehicle Parked in Handicapped Space on [Property Address]
Dear [Vehicle Owner],
We have observed that your [Make and Model of Vehicle], with license plate number [License Plate Number], is currently parked in a designated handicapped space on our property at [Property Address] without displaying the required disabled parking permit.
Parking in a handicapped space without a valid permit is a violation of the Americans with Disabilities Act (ADA) and local laws. These spaces are reserved for individuals with disabilities who rely on proximity parking for their safety and mobility.
We request that you immediately remove your vehicle from the handicapped space. If you have a valid disabled parking permit, please ensure that it is properly displayed. Failure to comply may result in your vehicle being towed and subject you to fines and penalties as per local laws and regulations.
If you have any questions or concerns, please contact us at [Contact Information]. We appreciate your cooperation in ensuring equal access for all members of our community.
Sincerely,
[Your Name]
[Your Title]
[Your Company/Organization]
Letter 9: Notice of Vehicle Leaking Fluids
Subject: Notice of Vehicle Leaking Fluids on [Property Address]
Dear [Vehicle Owner],
We have noticed that your [Make and Model of Vehicle], with license plate number [License Plate Number], which is currently parked on our property at [Property Address], appears to be leaking fluids.
The leaking fluids, which may include oil, gasoline, or other hazardous substances, pose a risk to the environment and the safety of our community. These fluids can seep into the ground, contaminate water sources, and create slipping hazards for pedestrians.
We kindly request that you take immediate action to repair the leak and clean up any spilled fluids. If you are unable to repair the vehicle promptly, please arrange to have it removed from our property within the next [Number of Days] days.
If you have any questions or concerns, please contact us at [Contact Information]. We appreciate your cooperation in maintaining a safe and clean environment for all.
Sincerely,
[Your Name]
[Your Title]
[Your Company/Organization]
Letter 10: Notice of Vehicle with Expired Registration
Subject: Notice of Vehicle with Expired Registration on [Property Address]
Dear [Vehicle Owner],
We have observed that your [Make and Model of Vehicle], with license plate number [License Plate Number], which is currently parked on our property at [Property Address], has an expired registration.
Parking a vehicle with an expired registration on private property is a violation of our community guidelines and may also be against local laws and regulations.
We request that you update your vehicle’s registration and provide proof of current registration to our office within the next [Number of Days] days. If you are unable to update your registration, please make arrangements to remove your vehicle from our property.
Failure to comply with this notice may result in your vehicle being towed at your expense and subject you to additional fines and penalties.
If you have any questions or concerns, please contact us at [Contact Information]. We appreciate your prompt attention to this matter.
Sincerely,
[Your Name]
[Your Title]
[Your Company/Organization]
Letter 11: Notice of Vehicle with Excessive Noise
Subject: Notice of Vehicle with Excessive Noise on [Property Address]
Dear [Vehicle Owner],
We have received multiple complaints regarding your [Make and Model of Vehicle], with license plate number [License Plate Number], which is currently parked on our property at [Property Address]. The complaints pertain to the excessive noise generated by your vehicle, particularly during early morning and late evening hours.
The loud engine revving, exhaust noise, and sound system disturbances are causing significant discomfort and disruption to our residents’ quiet enjoyment of their homes.
We kindly request that you take immediate steps to reduce the noise levels generated by your vehicle while on our property. This may include refraining from unnecessary engine revving, ensuring your exhaust system is properly maintained, and keeping your sound system at a reasonable volume.
If the excessive noise continues, we may have no choice but to take further action, which may include fines, legal action, or the removal of your vehicle from our property.
If you have any questions or concerns, please contact us at [Contact Information]. We appreciate your cooperation in maintaining a peaceful and respectful living environment for all our residents.
Sincerely,
[Your Name]
[Your Title]
[Your Company/Organization]
Letter 12: Notice of Vehicle Parked in Reserved Space
Subject: Notice of Vehicle Parked in Reserved Space on [Property Address]
Dear [Vehicle Owner],
We have noticed that your [Make and Model of Vehicle], with license plate number [License Plate Number], is currently parked in a reserved parking space on our property at [Property Address]. The space in question is assigned to [Assigned Space Holder], and your vehicle is parked there without authorization.
Parking in a reserved space without the express permission of the space holder is a violation of our community parking rules and may be subject to immediate towing at the vehicle owner’s expense.
We request that you promptly remove your vehicle from the reserved space and park it in an appropriate, non-reserved parking area. Failure to do so may result in your vehicle being towed without further notice.
If you have any questions or concerns, please contact us at [Contact Information]. We appreciate your cooperation in respecting the parking rights of our community members.
Sincerely,
[Your Name]
[Your Title]
[Your Company/Organization]
Letter 13: Notice of Vehicle Parked in Visitor Space
Subject: Notice of Vehicle Parked in Visitor Space on [Property Address]
Dear [Vehicle Owner],
We have observed that your [Make and Model of Vehicle], with license plate number [License Plate Number], is currently parked in a designated visitor parking space on our property at [Property Address].
Visitor parking spaces are reserved for the short-term use of guests visiting our residents and are not intended for long-term or overnight parking by residents or their vehicles.
We kindly request that you remove your vehicle from the visitor parking space and park it in your assigned resident parking area or an appropriate off-site location. Failure to do so within the next [Number of Hours] hours may result in your vehicle being towed at your expense.
If you have any questions or concerns, please contact us at [Contact Information]. We appreciate your cooperation in maintaining the availability of visitor parking for its intended purpose.
Sincerely,
[Your Name]
[Your Title]
[Your Company/Organization]
Letter 14: Notice of Vehicle Parked on Lawn or Landscaped Area
Subject: Notice of Vehicle Parked on Lawn or Landscaped Area on [Property Address]
Dear [Vehicle Owner],
We have noticed that your [Make and Model of Vehicle], with license plate number [License Plate Number], is currently parked on the lawn or landscaped area of our property at [Property Address].
Parking on lawns, grass, or landscaped areas is strictly prohibited, as it causes damage to the property, detracts from the aesthetic appearance of our community, and may interfere with necessary maintenance and landscaping work.
We request that you immediately remove your vehicle from the lawn or landscaped area and park it on a paved surface designated for parking. If the parking violation continues, we may have no choice but to tow your vehicle at your expense and assess fines for the damage caused to the property.
If you have any questions or concerns, please contact us at [Contact Information]. We appreciate your cooperation in maintaining the beauty and integrity of our community’s landscaping.
Sincerely,
[Your Name]
[Your Title]
[Your Company/Organization]
Letter 15: Notice of Vehicle Parked in Unauthorized Area
Subject: Notice of Vehicle Parked in Unauthorized Area on [Property Address]
Dear [Vehicle Owner],
We have observed that your [Make and Model of Vehicle], with license plate number [License Plate Number], is currently parked in an unauthorized area on our property at [Property Address]. The specific area in question is [Description of Unauthorized Area].
Parking in unauthorized areas, such as loading zones, maintenance access points, or other restricted spaces, can cause significant disruption to the daily operations and safety of our community.
We kindly request that you promptly remove your vehicle from the unauthorized area and park it in a designated parking spot. Failure to comply with this notice may result in your vehicle being towed at your expense and subject you to additional fines or penalties.
If you have any questions or concerns, please contact us at [Contact Information]. We appreciate your cooperation in adhering to our community’s parking rules and regulations.
Sincerely,
[Your Name]
[Your Title]
[Your Company/Organization]
Conclusion
Dealing with unauthorized or abandoned vehicles on your property can be a time-consuming and stressful process.
By utilizing these 15 sample letters, you can effectively communicate with vehicle owners, assert your rights as a property owner or manager, and take the necessary steps to have the vehicle removed.
Remember to customize each letter to your specific situation, maintain a professional and courteous tone, and keep thorough records of all correspondence.
By taking prompt and decisive action, you can protect your property, maintain a safe and orderly environment, and minimize the disruption caused by unauthorized vehicles.