Imagine securing an interview for your dream job, only to realize you are no longer available or interested in the position.
While it may seem like an uncomfortable situation, withdrawing from an interview is a common occurrence that requires tact, professionalism, and clear communication, whether you have accepted another offer, experienced a change in personal circumstances, or had a change of heart, it is essential to inform the employer of your decision promptly.
Sample Letters to Withdraw from Interview
To help you handle this delicate situation with grace, we have compiled 15 sample letters to withdraw from an interview, catering to various scenarios and circumstances.
Letter 1
Subject: Withdrawal from Interview – [Position Title]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the position of [Position Title] at [Company Name] and for inviting me to interview for this role. However, I regret to inform you that I must withdraw my application and cancel the scheduled interview.
After careful consideration, I have decided to pursue another opportunity that aligns more closely with my current career goals and objectives. I apologize for any inconvenience this may cause and appreciate your understanding.
Thank you again for your time and consideration. I wish you and your team all the best in finding the right candidate for this position.
Sincerely,
[Your Name]
[Your Contact Information]
Letter 2
Subject: Withdrawal from Interview – [Position Title]
Dear [Hiring Manager’s Name],
I am writing to inform you that I must withdraw my application for the position of [Position Title] at [Company Name] and cancel the scheduled interview. Since submitting my application, I have accepted another job offer that I believe is a better fit for my skills and experience.
I apologize for any inconvenience this may cause and want to express my gratitude for your time and consideration. I appreciate the opportunity to have been considered for this role and wish you the best in your search for a suitable candidate.
Thank you again for your understanding.
Sincerely,
[Your Name]
[Your Contact Information]
Letter 3
Subject: Withdrawal from Interview – [Position Title]
Dear [Hiring Manager’s Name],
I am grateful for the opportunity to interview for the position of [Position Title] at [Company Name]. However, due to unforeseen personal circumstances, I regret that I must withdraw my application and cancel the scheduled interview.
I apologize for any inconvenience this may cause and appreciate your understanding during this challenging time. I remain impressed by your organization and the work you do, and I hope to have the opportunity to apply for future positions that may become available.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Information]
Letter 4
Subject: Withdrawal from Interview – [Position Title]
Dear [Hiring Manager’s Name],
Thank you for inviting me to interview for the position of [Position Title] at [Company Name]. However, after further reflection on my career goals and the job requirements, I have decided to withdraw my application and cancel the scheduled interview.
I believe that my skills and experience may not be the best match for this particular role, and I do not want to waste your valuable time. I appreciate your consideration of my application and apologize for any inconvenience this may cause.
Thank you again for the opportunity, and I wish you success in finding the ideal candidate for this position.
Sincerely,
[Your Name]
[Your Contact Information]
Letter 5
Subject: Withdrawal from Interview – [Position Title]
Dear [Hiring Manager’s Name],
I am writing to inform you that I must withdraw my application for the position of [Position Title] at [Company Name] and cancel the scheduled interview. After careful consideration, I have decided to focus on opportunities that are more aligned with my long-term career objectives.
I want to express my sincere appreciation for your time and consideration of my application. I am grateful for the opportunity to have been considered for this role and apologize for any inconvenience my withdrawal may cause.
Thank you again for your understanding, and I wish you the best in your search for the right candidate.
Sincerely,
[Your Name]
[Your Contact Information]
Letter 6
Subject: Withdrawal from Interview – [Position Title]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the position of [Position Title] at [Company Name] and for inviting me to interview for this role. However, I regret to inform you that I must withdraw my application and cancel the scheduled interview due to a change in my circumstances.
I have recently relocated to another city, which makes it impractical for me to pursue this opportunity at this time. I apologize for any inconvenience this may cause and appreciate your understanding.
Thank you again for your time and consideration. I wish you and your team all the best in finding the right candidate for this position.
Sincerely,
[Your Name]
[Your Contact Information]
Letter 7
Subject: Withdrawal from Interview – [Position Title]
Dear [Hiring Manager’s Name],
I am writing to inform you that I must withdraw my application for the position of [Position Title] at [Company Name] and cancel the scheduled interview. Since submitting my application, I have been offered and accepted another position that I feel is a better match for my current career goals.
I want to express my gratitude for your time and consideration of my application. I appreciate the opportunity to have been considered for this role and apologize for any inconvenience my withdrawal may cause.
Thank you again for your understanding, and I wish you success in finding the ideal candidate for this position.
Sincerely,
[Your Name]
[Your Contact Information]
Letter 8
Subject: Withdrawal from Interview – [Position Title]
Dear [Hiring Manager’s Name],
I am grateful for the opportunity to interview for the position of [Position Title] at [Company Name]. However, I regret to inform you that I must withdraw my application and cancel the scheduled interview due to an unexpected family emergency.
I apologize for any inconvenience this may cause and appreciate your understanding during this difficult time. I remain impressed by your organization and the work you do, and I hope to have the opportunity to apply for future positions that may become available.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Information]
Letter 9
Subject: Withdrawal from Interview – [Position Title]
Dear [Hiring Manager’s Name],
Thank you for inviting me to interview for the position of [Position Title] at [Company Name]. However, after careful consideration, I have decided to withdraw my application and cancel the scheduled interview.
Upon further research and reflection, I believe that my skills and experience may not be the best fit for the requirements of this role. I appreciate your consideration of my application and apologize for any inconvenience this may cause.
Thank you again for the opportunity, and I wish you the best in finding the right candidate for this position.
Sincerely,
[Your Name]
[Your Contact Information]
Letter 10
Subject: Withdrawal from Interview – [Position Title]
Dear [Hiring Manager’s Name],
I am writing to inform you that I must withdraw my application for the position of [Position Title] at [Company Name] and cancel the scheduled interview. After careful consideration, I have decided to pursue opportunities that are more closely aligned with my desired career path.
I want to express my sincere appreciation for your time and consideration of my application. I am grateful for the opportunity to have been considered for this role and apologize for any inconvenience my withdrawal may cause.
Thank you again for your understanding, and I wish you success in finding the ideal candidate for this position.
Sincerely,
[Your Name]
[Your Contact Information]
Letter 11
Subject: Withdrawal from Interview – [Position Title]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the position of [Position Title] at [Company Name] and for inviting me to interview for this role. However, I regret to inform you that I must withdraw my application and cancel the scheduled interview due to an unexpected change in my health.
I apologize for any inconvenience this may cause and appreciate your understanding during this challenging time. I remain impressed by your organization and the work you do, and I hope to have the opportunity to apply for future positions when my health permits.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Information]
Letter 12
Subject: Withdrawal from Interview – [Position Title]
Dear [Hiring Manager’s Name],
I am writing to inform you that I must withdraw my application for the position of [Position Title] at [Company Name] and cancel the scheduled interview. Since submitting my application, I have accepted an internal promotion within my current organization that aligns with my career goals.
I want to express my gratitude for your time and consideration of my application. I appreciate the opportunity to have been considered for this role and apologize for any inconvenience my withdrawal may cause.
Thank you again for your understanding, and I wish you success in finding the ideal candidate for this position.
Sincerely,
[Your Name]
[Your Contact Information]
Letter 13
Subject: Withdrawal from Interview – [Position Title]
Dear [Hiring Manager’s Name],
I am grateful for the opportunity to interview for the position of [Position Title] at [Company Name]. However, I regret to inform you that I must withdraw my application and cancel the scheduled interview due to a family relocation.
My spouse has recently accepted a job offer in another state, and we have decided to move our family to support their career growth. I apologize for any inconvenience this may cause and appreciate your understanding.
Thank you again for your time and consideration. I wish you and your team all the best in finding the right candidate for this position.
Sincerely,
[Your Name]
[Your Contact Information]
Letter 14
Subject: Withdrawal from Interview – [Position Title]
Dear [Hiring Manager’s Name],
Thank you for inviting me to interview for the position of [Position Title] at [Company Name]. However, after further consideration and discussion with my mentor, I have decided to withdraw my application and cancel the scheduled interview.
I have come to realize that my career interests and goals have shifted, and I believe that pursuing this opportunity may not be the best decision for my professional growth at this time. I appreciate your consideration of my application and apologize for any inconvenience this may cause.
Thank you again for the opportunity, and I wish you the best in finding the right candidate for this position.
Sincerely,
[Your Name]
[Your Contact Information]
Letter 15
Subject: Withdrawal from Interview – [Position Title]
Dear [Hiring Manager’s Name],
I am writing to inform you that I must withdraw my application for the position of [Position Title] at [Company Name] and cancel the scheduled interview. After careful reflection, I have decided to continue my education and pursue a graduate degree in my field of interest.
I want to express my sincere appreciation for your time and consideration of my application. I am grateful for the opportunity to have been considered for this role and apologize for any inconvenience my withdrawal may cause.
Thank you again for your understanding, and I wish you success in finding the ideal candidate for this position.
Sincerely,
[Your Name]
[Your Contact Information]
Conclusion
Withdrawing from an interview is a situation that requires professionalism, clarity, and a touch of empathy.
By using these sample letters as a guide and adapting them to your specific circumstances, you can effectively communicate your decision to the employer and maintain a positive relationship for future opportunities.
Remember to express your gratitude for their time and consideration, provide a clear reason for your withdrawal, and apologize for any inconvenience caused.
By handling the situation with tact and timeliness, you demonstrate your respect for the employer and your commitment to professional communication.
Ultimately, withdrawing from an interview when necessary allows you to focus on opportunities that align with your goals and values while enabling the employer to find the most suitable candidate for their position.