Landing an interview is a crucial step in your job search journey.
How you respond to that coveted interview invitation can set the tone for your entire candidacy.
A well-crafted reply demonstrates your professionalism, enthusiasm, and attention to detail.
Sample Replies to Interview Invitation
To help you make the best first impression, we’ve compiled 15 sample replies to interview invitations that cater to various scenarios.
These templates will guide you in constructing the perfect response, whether you’re eagerly accepting, politely declining, or requesting a schedule change.
1. Enthusiastic Acceptance
Subject: Re: Interview Invitation – [Your Name] for [Position]
Dear [Interviewer’s Name],
Thank you for inviting me to interview for the [Position] role at [Company Name]. I am excited about the opportunity to discuss how my skills and experience align with your team’s needs.
I confirm that I am available to meet with you on [Date] at [Time] at [Location/Platform].
I look forward to our conversation and learning more about this exciting opportunity.
Best regards,
[Your Name]
[Your Phone Number]
2. Requesting a Different Time Slot
Subject: Re: Interview Invitation – [Your Name] for [Position] – Time Change Request
Dear [Interviewer’s Name],
Thank you for inviting me to interview for the [Position] role. I am very interested in this opportunity and appreciate your consideration.
Unfortunately, I have a prior commitment at the proposed time. Would it be possible to reschedule? I am available at the following times:
– [Date and Time Option 1] – [Date and Time Option 2] – [Date and Time Option 3]
If none of these work, please let me know, and I will do my best to accommodate your schedule.
Thank you for your flexibility, and I look forward to meeting with you soon.
Sincerely,
[Your Name]
[Your Phone Number]
3. Confirming a Virtual Interview
Subject: Re: Virtual Interview Confirmation – [Your Name] for [Position]
Dear [Interviewer’s Name],
Thank you for the invitation to interview for the [Position] role at [Company Name]. I am excited to confirm my attendance for the virtual interview on [Date] at [Time].
Could you please provide the details for accessing the video call? Also, if there are any materials I should prepare or review beforehand, please let me know.
I am looking forward to our discussion and the opportunity to elaborate on how my experience aligns with your team’s needs.
Best regards,
[Your Name]
[Your Phone Number]
4. Accepting a Phone Interview
Subject: Re: Phone Interview Confirmation – [Your Name] for [Position]
Dear [Interviewer’s Name],
Thank you for inviting me to a phone interview for the [Position] role at [Company Name]. I am pleased to confirm that I am available on [Date] at [Time].
Please let me know if you will be calling me or if I should dial a specific number. My phone number is [Your Phone Number].
I am eager to discuss the position and how my skills can contribute to your team’s success.
Thank you for your consideration.
Sincerely,
[Your Name]
5. Requesting Additional Information
Subject: Re: Interview Invitation – [Your Name] for [Position] – Additional Information Request
Dear [Interviewer’s Name],
Thank you for inviting me to interview for the [Position] role at [Company Name]. I am excited about this opportunity and look forward to our conversation on [Date] at [Time].
To ensure I am fully prepared, could you please provide some additional information about the interview process? Specifically:
1. Will this be a one-on-one interview or a panel discussion? 2. Are there any specific topics I should be prepared to discuss in depth? 3. Should I bring copies of my resume or any other materials?
Thank you for your assistance. I am looking forward to meeting with you.
Best regards,
[Your Name]
[Your Phone Number]
6. Politely Declining an Interview
Subject: Re: Interview Invitation – [Your Name] for [Position] – Respectfully Declining
Dear [Interviewer’s Name],
Thank you for considering me for the [Position] role at [Company Name] and for extending an interview invitation. I genuinely appreciate your interest in my candidacy.
After careful consideration, I have decided to pursue another opportunity that aligns more closely with my current career goals. As such, I must respectfully decline the interview.
I wish you and your team all the best in finding the right candidate for this position.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
7. Accepting an In-Person Interview
Subject: Re: In-Person Interview Confirmation – [Your Name] for [Position]
Dear [Interviewer’s Name],
Thank you for inviting me to interview for the [Position] role at [Company Name]. I am pleased to confirm my attendance for the in-person interview on [Date] at [Time].
Could you please provide the exact address of your office and any specific instructions for arrival (parking information, which entrance to use, security procedures, etc.)?
I am looking forward to meeting you and discussing how my experience can benefit your team.
Best regards,
[Your Name]
[Your Phone Number]
8. Requesting a Virtual Interview Instead of In-Person
Subject: Re: Interview Invitation – [Your Name] for [Position] – Virtual Interview Request
Dear [Interviewer’s Name],
Thank you for inviting me to interview for the [Position] role at [Company Name]. I am very interested in this opportunity and appreciate your consideration.
Given the current circumstances [or personal situation], I was wondering if it would be possible to conduct the interview virtually instead of in person. I am comfortable with various video conferencing platforms and can ensure a professional setting for our conversation.
If a virtual interview is not feasible, I understand and am happy to discuss alternative arrangements.
Thank you for your flexibility, and I look forward to the opportunity to speak with you.
Sincerely,
[Your Name]
[Your Phone Number]
9. Confirming a Second Round Interview
Subject: Re: Second Round Interview Confirmation – [Your Name] for [Position]
Dear [Interviewer’s Name],
Thank you for inviting me to the second round of interviews for the [Position] role at [Company Name]. I am excited to confirm my attendance on [Date] at [Time].
I enjoyed our initial conversation and am looking forward to further discussing how my skills and experience align with your team’s needs. If there are any specific topics you would like me to prepare for or any additional materials I should bring, please let me know.
Thank you again for this opportunity. I am eager to continue our discussion.
Best regards,
[Your Name]
[Your Phone Number]
10. Accepting a Group Interview Invitation
Subject: Re: Group Interview Confirmation – [Your Name] for [Position]
Dear [Interviewer’s Name],
Thank you for inviting me to participate in the group interview for the [Position] role at [Company Name]. I am pleased to confirm my attendance on [Date] at [Time].
Could you provide some additional information about the format of the group interview and the number of candidates who will be participating? This will help me prepare effectively for the session.
I am looking forward to the opportunity to showcase my skills and learn more about your team and the position.
Best regards,
[Your Name]
[Your Phone Number]
11. Responding to a Last-Minute Interview Request
Subject: Re: Urgent Interview Request – [Your Name] for [Position]
Dear [Interviewer’s Name],
Thank you for your interest in my application for the [Position] role at [Company Name]. I appreciate the invitation for an interview on such short notice.
I am available to meet with you tomorrow at [Time] as suggested. Please confirm the location or provide the details for the video call, whichever is most convenient for you.
I look forward to our conversation and the opportunity to discuss how my experience aligns with your needs.
Best regards,
[Your Name]
[Your Phone Number]
12. Accepting an Interview with Multiple Time Slots
Subject: Re: Interview Scheduling – [Your Name] for [Position]
Dear [Interviewer’s Name],
Thank you for inviting me to interview for the [Position] role at [Company Name]. I appreciate your flexibility in offering multiple time slots.
Of the options provided, I would prefer to schedule the interview for [Date] at [Time]. Please let me know if this works for you and the team.
I am excited about the opportunity to discuss how my skills and experience can contribute to your organization’s success.
Best regards,
[Your Name]
[Your Phone Number]
13. Responding to an Automated Interview Invitation
Subject: Re: Automated Interview Invitation – [Your Name] for [Position]
Dear [Company Name] Hiring Team,
Thank you for inviting me to interview for the [Position] role at [Company Name]. I have received your automated invitation and am writing to confirm my participation.
I have selected the following interview slot: Date: [Date] Time: [Time] Format: [In-person/Phone/Video]
If any additional steps are required to finalize this appointment, please let me know. I am looking forward to the opportunity to discuss my qualifications and learn more about the position.
Best regards,
[Your Name]
[Your Phone Number]
14. Accepting an Interview with a Recruitment Agency
Subject: Re: Interview Invitation via [Agency Name] – [Your Name] for [Position] at [Client Company]
Dear [Recruiter’s Name],
Thank you for arranging the interview for the [Position] role at [Client Company]. I appreciate your efforts in facilitating this opportunity.
I confirm that I am available for the interview on [Date] at [Time]. Could you please provide me with the following details:
1. The name and title of the person(s) I will be meeting with 2. The exact location or video call details 3. Any additional information about the company or role that might be helpful for my preparation
Thank you again for your assistance. I look forward to the interview and will update you afterward.
Best regards,
[Your Name]
[Your Phone Number]
15. Responding to an Interview Invitation for an Internal Position
Subject: Re: Internal Interview – [Your Name] for [Position]
Dear [Interviewer’s Name],
Thank you for considering my application and inviting me to interview for the [Position] role within our organization. I am excited about the opportunity to discuss how my current experience at [Company Name] and my skills align with the needs of this new position.
I confirm that I am available to meet with you on [Date] at [Time]. Please let me know if we will be meeting in person or via video call, and if there’s any specific preparation I should do beforehand.
I look forward to our conversation and the chance to elaborate on how I can contribute to the team in this new capacity.
Best regards,
[Your Name]
[Your Phone Number]
Conclusion
These 15 sample replies to interview invitations provide a solid foundation for crafting your responses.
Remember to personalize each reply to your specific situation and the company you’re interviewing with.
A well-written response can set a positive tone for your interview and demonstrate your professionalism and enthusiasm for the opportunity. Good luck with your interviews!